Quotation for School Management System Web

Project Overview

This document outlines the estimated costs and features for the development and deployment of a comprehensive web-based School Management System. The system will streamline administrative, academic, and communication processes for schools, providing secure, role-based access for admins, teachers, and students. The solution is tailored for Indian institutions and includes all essential modules for modern school operations.


1. Project Estimation: Task & Module Breakdown

Module Detailed Description Estimated Effort
User Management User registration and authentication, password management, role-based access control, profile management for all user types, admin dashboard for user oversight, audit logs, and security best practices implementation. 42 hrs
Academic Management Setup and management of academic years, terms, class levels, programs, and subjects. CRUD operations for all academic entities, validation, bulk import/export, and user-friendly admin interfaces for academic structuring. 37 hrs
Student Management Student registration forms, profile management, directory with advanced search and filtering, student promotion workflows, admin tools for editing/removal, and secure data handling for student records. 32 hrs
Teacher Management Teacher onboarding, profile management, directory with search and filters, admin tools for account management, and secure access to relevant modules and data. 27 hrs
Exam & Result Management Exam creation and scheduling, question bank management, secure online exam interface, result calculation and publishing, analytics dashboards for performance tracking, and exportable reports. 37 hrs
Attendance Management Manual and automated (RFID/QR/Barcode) attendance recording, real-time attendance dashboard, reporting tools, notifications for absentees, and integration with student/teacher profiles. 32 hrs
Class Routine/Timetable Timetable creation and editing, conflict detection, calendar integration, and user-friendly views for students and teachers. 22 hrs
Notice Board Notice creation and management, scheduling, targeted announcements, and notification integration for students and parents. 17 hrs
Transport Management Route and vehicle management, student assignment to routes, driver and vehicle records, and transport schedule generation. 17 hrs
Fees Collection Fee structure setup, payment tracking, receipt generation, overdue reminders, and financial reporting for admins. 17 hrs
Total Estimated Effort 280 hrs
Total Estimated Duration: 7 weeks (assuming 40 hours/week)

2. Web Application Development Cost

Component Description Cost (INR)
Core Web Application All modules, design, development, deployment, support ₹3,95,000

Note: The above hours and cost estimation are for the web application development only, including all modules, design, development, testing, and deployment. Costs for domain, hosting, messaging, and other third-party services are listed separately below.


3. Other Tentative Costs

Component Description Tentative Cost (INR)
Domain Registration .in/.com domain for 1 year (approximate) ₹1,200
Web Hosting Cloud/VPS hosting for 1 year ₹15,000
Messaging Service WhatsApp/SMS/Push notification integration (API credits, setup) ₹20,000
Contingency & Miscellaneous Buffer for unforeseen requirements ₹14,000
Total (Approximate) ₹50,000

*All costs are indicative and may vary based on final requirements, technology stack, and third-party service pricing. Messaging costs are based on estimated usage and may require additional credits for high volume.


4. Cost Justification


5. Long-Term Maintenance & Support

We also provide long-term maintenance and support. Flexible plans are available as per your needs:

Plan Duration Price (INR) You Save
1 Month ₹20,000 -
3 Months ₹54,000 ₹6,000
6 Months ₹1,00,000 ₹20,000
1 Year ₹1,80,000 ₹60,000

*Longer plans offer significant savings. Maintenance includes bug fixes, security updates, minor feature enhancements, and technical support. Custom plans available on request.